York Suites Accommodation Request Form

This form is used to request accommodation with York Suites. Please note that accommodation requests are not guaranteed. Successful completion of this form does not guarantee a booking. If we are able to accommodate your request, you will be emailed within 5 business days of submitting this form.

We offer fully furnished, self-contained suites to individual guests or visiting faculty members who are at least 21 years of age, and are conducting on-going current business with York University.

We have both standard suites and recently renovated suites to serve your short-term accommodation needs.

The minimum booking is for 30 days.

We cannot accommodate stays longer than 8 months in duration for any reason.

If the individual is paying for the suite then a major credit card is required to confirm the booking: Visa, MasterCard or AMEX.

Due to the length and nature of York Suites accommodations, we do not grant requests for, or allow:

- Stay extensions
- Subletting of any kind (friends, relatives, Airbnb, etc.)
- Suite transfers
- Secondary bookings under suite-sharer's names

York Suites has seen significant demand this academic year and has limited availability which may change at any moment.

Primary Guest Name Primary Guest Name * First Last
Reason for Stay *
Proof of Business on Campus (i.e. signed contract, enrollment letter) *

Attach Files
Is the stay being funded by a York University budget? *

If the answer is "yes" only the department contact will receive the form submission.
Name of Department *
Department Contact Name Department Contact Name * First Last
Department Contact Email *
Does the stay have departmental approval to use the budget? *
Account-Fund-Cost Centre *
Guest's Email Address *
Guest's Permanent Address Guest's Permanent Address *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Guest's Phone Number *
Emergency Contact Emergency Contact * First Last
I have informed my Emergency Contact(s) about their designation and I authorize York University to contact the person(s) I have appointed as my Emergency Contact(s) for or with information about me in case of emergency.
Emergency Contact Relation *
Emergency Contact Phone Number *
Requested Check-In Date Requested Check-In Date * / MM / DD YYYY
Requested Check-Out Date Requested Check-Out Date * / MM / DD YYYY
Number of Guests Staying in Suite (Inclusive of Primary Guest) *

This number includes adults and children
Secondary Guest Name Secondary Guest Name * First Last
Relation of Secondary Guest to Primary Guest *
Proof of Business on Campus of Secondary Guest (i.e. signed contract, enrollment letter) *

Attach Files
Third Guest Name Third Guest Name * First Last
Relation of Third Guest to Primary Guest *
Proof of Business on Campus of Third Guest (i.e. signed contract, enrollment letter) *

Attach Files
Fourth Guest Name Fourth Guest Name * First Last
Relation of Fourth Guest to Primary Guest *
Proof of Business on Campus of Fourth Guest (i.e. signed contract, enrollment letter) *

Attach Files
Room Type (First Choice) *

Please note the maximum occupancy for suites as indicated.

Studio/Bachelor: 1
One Bedroom: 2
Two Bedroom: 3 adults or 2 adults and 2 children

This number includes adults and children. Due to fire regulations, this number cannot be changed.
Room Type (Second Choice) *

Please note the maximum occupancy for suites as indicated.

Studio/Bachelor: 1
One Bedroom: 2
Two Bedroom: 3 adults or 2 adults and 2 children

This number includes adults and children. Due to fire regulations, this number cannot be changed.
Terms and Conditions *

Terms and Conditions Availability depends on the exact dates required. Suites are booked on a first-come, first-served basis. We cannot accommodate stays longer than 8 months in duration. If your dates change, please note that we may not be able to extend your booking due to other bookings and/or maximum length of stay. With the exception of service animals, animals are not permitted in York Suites. Cancellations must be received at least two weeks prior to arrival to avoid charges. Accommodation requests are not guaranteed. Successful completion of this form does not guarantee a booking. If we are able to accommodate your request, you will be emailed within 5 business days of submitting this form. I understand York Suites provides temporary accommodation and I will need to arrange alternative housing after my stay ends.
Personal information in connection with this form is collected under the authority of The York University Act, 1965 and will be used for the administration of residence services including housing assignment, and for other related or consistent purposes. Relevant information about physical disabilities and health issues, as well as emergency contact information, will be shared with residence staff for emergency management purposes. If you have any questions about the collection, use and disclosure of personal information by York University, please contact: Information and Privacy Coordinator, York University, Ross N945, 4700 Keele Street, Toronto, ON M3J 1P3, tel. 416-736-2100 Ext. 20359, email: info.privacy@yorku.ca.

Pursuant to Freedom of Information and Protection of Privacy Act, I give my consent to York University to use and disclose my personal information as noted above.

I have informed my Emergency Contact(s) about their designation and I authorize York University to contact the person(s) I have appointed as my Emergency Contact(s) for or with information about me in case of emergency.